Job Opportunities

For current information about Civil Service job opportunities please visit the Staff Human Resources website at: http://humanresources.illinois.edu/job-seekers/how-to-apply/civil-service-employees/civil-service-job-postings.html

For detailed information about Academic Professional job opportunities with F&S, click on the positions listed below.




Job Order Contract Project Specialist – Construction Services

Dates: 08 Feb – 07 Mar, 2019

Job Order Contract Project Specialist – Construction Services
Facilities and Services
University of Illinois at Urbana/Champaign

Facilities & Services (F&S) at the University of Illinois at Urbana-Champaign is accepting applications for a Job Order Contract (JOC) Project Specialist.  The Job Order Contract Project Specialist receives work assignments from Construction Superintendents or approved others. Communicates with project stakeholders to develop scope, budget, and schedule for construction projects as assigned and then keeps stakeholders up to date on the project status through completion. Manages all facets of assigned construction projects, including estimating, scheduling, communicating, coordinating, and confirming work of external contractors (JOC and Contractor Services) and F&S Crafts & Trades to ensure scope, budgets and schedules are met. 

MAJOR DUTIES AND RESPONSIBILITIES:

  1. Meet with stakeholders and clients to determine the scope of work requested.
  2. Coordination and development of projects including; cost estimation, site review, design drawings, defining work tasks, work sequences, craft jurisdictions, scheduling constraints, and tools and materials required.
  3. Evaluation and analysis of JOC Contractor price proposals for accuracy of scope and budget utilizing a construction task catalog.
  4. Selects appropriate combination of construction resources such as Job Order Contract, Contractor Services, and F&S Crafts & Trades to successfully complete the work. Reviews staffing project resources and manpower with Construction Services Management to ensure project budgets and schedules are achievable and that the best available delivery methods are utilized.
  5. Supervise the work to ensure compliance with the project design, codes, and other guidelines, while also ensuring that project budgets and schedules are met. Generate project reports as requested.Reports and files project data and Contractor Services data in appropriate Network Folders and AiM.
  6. Inspections and review all facets of the completed project.
  7. Performs other duties and responsibilities as assigned.

REQUIRED EDUCATION: 
Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field.

REQUIRED WORK EXPERIENCE: 
Three years of professional experience in construction related projects, one year of which was at an administrative level.

ADDITIONAL PREFERRED WORK EXPERIENCE:

  1. Experience utilizing construction task catalogs and/or other estimating software based on CSI Format.
  2. Experience with higher education projects.
  3. Experience across divisions of work.   

MINIMUM KNOWLEDGE, SKILLS & ABILITIES:

  1. Extensive knowledge of maintenance, repair, as well as remodeling/construction techniques and procedures.
  2. Extensive knowledge of standard construction practices and craft jurisdictional guidelines.
  3. Working knowledge of applicable building codes, University Facilities Standards, and University procedures and guidelines.
  4. Working knowledge of institutional purchasing and accounting procedures.
  5. Skill in supervising, organizing, and coordinating the work of others.
  6. Skill in monitoring use of construction products, materials, and procedures and building craft jurisdiction
  7. Working knowledge of design in architectural, structural, electrical, plumbing, and mechanical engineering and the ability to read and interpret engineering drawings and specifications.
  8. Ability to express information on any phase of project work in written or oral form which can be readily understood by technical and non-technical personnel.
  9. Ability to prioritize and manage multiple tasks simultaneously.
  10. Working knowledge of current software and procedures related to project management, including scheduling and estimating tools.

ADDITIONAL RESPONSIBILITIES:
Responsible to use one’s knowledge and judgment in the completion of his job and acts in the absence of immediate supervisor. Guidelines that influence decisions and actions include:

  1. Facilities and Services Mission, Vision, Values, and Guiding Principles.
  2. Building codes.
  3. Standard construction practices.
  4. State and Federal regulations.
  5. University Facilities Standards.
  6. Design documents.
  7. Existing conditions of spaces and available record/as-built documents.
  8. F&S Accounting records.
  9. F&S Computer Programs.
  10. Administrative directives.
  11. Precedents set by past practices and non-contractual labor agreements.
  12. Policy and Rules Nonacademic.
  13. Specifications for Contractor’s Fees for Repairs, Minor Remodeling, and New Construction
  14. Campus Administrative Manual.
  15. Campus Business and Financial Policy and Procedures Manual.

DIFFICULTY:
A.     Complexity
Project coordination often requires detailed analysis of existing conditions and considerations of many construction options, guided by insight and creativity. Though there are similarities, almost every project present unique features, which must be accommodated. The incumbent must occasionally make decisions on the site of active construction projects in order to deal with unforeseen conditions. The incumbent must be able to simultaneously manage numerous diverse assignments and responsibilities.

B.     Scope and Effect
The job can affect many students, faculty, staff and campus visitors because the incumbent may oversee repair, maintenance or remodeling projects in any of the many campus facilities.

PERSONAL RELATIONSHIPS:

A.     Personal Contacts
The incumbent makes personal computer and telephone contacts with people from all branches of the University including Purchasing, Accounting, and other staff across campus, as well as other F&S employees including crafts people, engineers, accountants and other support staff. The incumbent also contacts vendors, manufacturers and contractors.

B.     Purpose
The contacts are made to collect and provide information for projects and services, to respond to comments and inquiries and to coordinate the activities of others.

ENVIRONMENTAL DEMANDS:
A.     Physical Requirements
The incumbent must be able to climb ladders and may have to negotiate close areas, roofs or uneven surfaces.

B.     Work Environment
1. Occasional outdoor work is required and may expose the incumbent to all weather conditions.

2. The incumbent is subject to stress induced by trying to control project budgets many with limited funding, project deadlines, demanding clients, changing priorities, and managing multiple tasks.

SALARY AND APPOINTMENT INFORMATION:
This is a full-time Business Administrative Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after March 7, 2019. Salary is commensurate with experience.

APPLICATION PROCEDURES AND DEADLINE INFORMATION:
Applications must be received by March 7, 2019. Apply for this position using the “Apply for Position” button below.  If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu.  If you already have a profile, you may be redirected to that existing profile via email notification.  To complete the application process:
Step 1) Submit the Staff Vacancy Application.
Step 2) Submit the Voluntary Self-Identification of Disability forms.
Step 3) You must then upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for the position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information, you may contact Keri Frederick, 217-300-1575 or klfreder@illinois.edu.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO. To learn more about the University’s commitment to diversity, please visit http://www.inclusiveillinois.illinois.edu

JOB ORDER CONTRACT PROJECT SPECIALIST – CONSTRUCTION SERVICES PDF