University of Illinois Facilities and Services

Wellness Support Associates Program Building Entry Signage
On Monday, August 24, Wellness Support Associates (WSAs) will be stationed at primary entrances of campus facilities where in-person instruction takes place. They will check the building entry status of students, faculty, and staff (via the Safer Illinois app or i-card boarding pass) and supervise visitors and guests requesting access inside of university buildings. Facility liaisons are specifically asked to place temporary signage on doors where WSAs will not be located, advising people on how to enter the building. This will help individuals identify the appropriate WSA doors and entry points
August 18

Daily Events/Building Hours
The university is on a reduced COVID-19 building open/closed schedule until further notice. Please see the updated schedule at the Facility Management and Scheduling page on the Office of the Registrar website for updates. The notation “LOCKED” means the building is closed to the public. Faculty/staff with card and key access should still be able to access any building they previously had access to for essential business.
March 24

F&S Locations Entrance Restrictions
Effective immediately, entrance to F&S locations and on-campus work areas (e.g., breakrooms, storage locations) will be prohibited for non-staff until further notice. (Message sent to F&S employees to address entrance restrictions at F&S locations and in work areas across campus)
March 20

Abbott Power Plant, Chiller Plants COVID Response
All non-essential visitors without pre-authorization are not allowed to the Abbott Power Plant and six Campus Chilled Water System regional plants. All F&S staff encouraged to severely limit their contact with utilities production personnel. (Message sent to F&S employees)
March 12

COVID-19 Cleaning and Disinfection Requests for Building Locations After an Individual Receives a Positive Test

F&S has developed an improved method for departments and units to request urgent cleaning and disinfection support following the confirmation of a positive COVID-19 case. 
August 21

Face Mask Cleaning Guidelines
F&S established guidelines for cleaning and use of the EMS16 COVID-19 Face shield.
August 7

Building Services Schedule Adjustments
F&S will create a new 3–11:30 p.m. afternoon shift starting on Monday, August 10. The adjustment will complement the existing day and deep night rotations to better focus personnel on cleaning general facility areas and high-touch surfaces as a part of the organization’s ongoing response to COVID-19. 
July 28

F&S COVID Response: Disinfectant Wipes and Hand Sanitizers Free of Charge
In addition to receiving two free washable cloth masks, units may now order disinfectant wipes and hand sanitizer from F&S at no additional charge. F&S will deliver the items to the units as they become available. 
May 26

Building Services-Strategies and Service Levels
F&S has developed updated cleaning and disinfecting strategies and service levels in response to the COVID-19 pandemic. 
May 13

Ordering PPE and Cleaning Supplies
Campus colleges, departments, and units can help prevent spread of COVID-19 by ordering additional PPE and cleaning/disinfecting supplies in iStores.
May 5

Cleaning and Disinfection Guide (COVID-19)
University cleaning and disinfection guidelines for facilities where a person with a confirmed case of COVID-19 was located.
March 31

F&S Building Services Virus Mitigation
Building Service Workers adding disinfecting activities twice daily, including high-touch surfaces.
March 10

The Importance of Wearing a Face Covering
To reduce the potential transmission of the virus on the Urbana campus, students, employees, and visitors must wear face coverings if you are medically able to do so, in any university building, facility, and classroom, unless you are physically isolated in a private space or room.
July 23

Suspension of Construction Activities
In compliance with the statewide stay-at-home executive order aimed at helping prevent the spread of COVID-19, the university has decided to suspend construction activities for certain capital improvement, small construction, and energy conservation projects. 
March 25

COVID-Related Measures

The safety and well-being of our faculty, staff, students, and visitors is central to our efforts to prepare the campus to return to on-site work. As we work together to create an environment that minimizes the spread of COVID-19, the university community will return to campus feeling safe and confident in their learning and work environment. This transition will take several weeks, with many employees continuing to work remotely.

As you resume or continue to work, you will notice university employees beginning to populate facilities. Please provide the following direction to your employees

• All employees must abide by your COVID-19 Health & Safety Plan
• All employees must abide by the university’s COVID-19 guidelines
  • Employees and visitors who are medically able to do so, must wear a face covering or mask while in campus facilities unless they are alone in their office with the door closed.             
  • Employees and visitors must maintain six feet of social distancing whenever possible.
  • Be aware of and respect other people’s personal space.
  • Avoid direct physical contact with other people. Do not shake hands, high-five, or engage in other person-to-person contact unless necessary (e.g., medical emergency).
  • Frequently practice proper hand hygiene.
  • Clean and disinfect personal workstations on a regular basis.

The university has installed signage throughout buildings to communicate such guidelines. The use of good hand washing hygiene, face coverings, and maintaining social distancing principles are essential ways we can reduce the spread of COVID-19 and keep each other safe as we return to on-campus work.

Thank you for working with us to keep everyone safe as we return to on-campus operations.

The Importance of Wearing a Face Covering
To reduce the potential transmission of the virus on the Urbana campus, students, employees, and visitors must wear face coverings if you are medically able to do so, in any university building, facility, and classroom, unless you are physically isolated in a private space or room.
July 23

Modified On-Campus Instruction for Fall 2020 Semester
Chancellor Jones and Provost Cangellaris have announced that our Fall 2020 semester will be delivered through a blend of in-person and remote instruction. This approach allows the university to deliver on both its obligation to prioritize the health and safety of all members of our community with the enhanced educational opportunities that come from face-to-face engagement.
June 18

UI Ride Community Wi-Fi
During the COVID-19 pandemic, the University of Illinois System UI Ride shuttles will be located throughout Champaign-Urbana to help provide free, public Wi-Fi hotspots to those in need of internet access.
April 17

Stay at Home Order and Essential Functions and Operations
The executive order from Governor JB Pritzker will allow F&S to continue functions for essential infrastructure and business/operations. However, starting Monday, March 23, each division within F&S will begin taking further actions to significantly restrict staff scheduling and limit overall work activities to reduce the risk of exposure to employees performing critical services.
March 22

Facilities & Services Strategy During Difficult Times
F&S continues to support campus by ensuring every department and division within F&S remains operational. Our commitment to the safety and well-being of our employees, as well as customer service and satisfaction, remains a priority.
March 18

F&S Staff COVID-Related Work Updates
In order to protect the safety and well-being of the campus community, F&S is implementing social-distancing strategies and establishing flexible work arrangements,including: transitioning to remote work where possible, staggering work start times, allowing employees to report directly to work sites, adjusting work assignments to individuals rather than crew assignments, and reducing the number of riders to job sites.
March 18

Infectious Disease (COVID-19) Prevention
F&S encourages employees to follow CDC preventive actions for the spread of viral disease. Additional hand sanitizer, tissues, gloves, and disinfectants available across the organization. (Message sent to F&S employees)
March 9

COVID-19 HVAC Considerations / COVID-19 Safety Training
The F&S Health and Safety Response Team (HSRT) reviewed the recent recommendations from the Centers for Disease Control and Prevention (CDC) and the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) for the operation of HVAC systems during the COVID-19 pandemic. As a proactive measure based on the guidance, team members outlined the following considerations for campus building HVAC systems from this information. 
June 1

Fire/Life Safety Code Compliance
The Code Compliance & Fire Safety Department requests that any fire door that has been propped open have the propping mechanism removed to return these fire doors to the closed and unlocked resting position as required by Fire/Life Safety Codes. Fire doors that are tied to the fire alarm system and are held open with a magnetic holder can remain held open as designed.

Campus Building Fire Safety Inspections
In the next few weeks, the campus will resume fire safety inspections. The inspections are conducted under the Intergovernmental Agreement for Fire Protection Services by Urbana and Champaign fire department inspectors. During each inspection, the inspectors will practice social distancing and wear face coverings in accordance with campus policies. 
July 23

Hand Sanitizer Safety
Due to increased use of hand sanitizing products and dedicated stations in response to virus prevention strategies, campus units, colleges, and departments need to be aware of safety regulations that control the specific quantities and locations in which hand sanitizer may be used and stored in university buildings. 
July 21

COVID-19 HVAC Considerations / COVID-19 Safety Training
The F&S Health and Safety Response Team (HSRT) reviewed the recent recommendations from the Centers for Disease Control and Prevention (CDC) and the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) for the operation of HVAC systems during the COVID-19 pandemic. As a proactive measure based on the guidance, team members outlined the following considerations for campus building HVAC systems from this information. 
June 1

Social Distancing Considerations for the Return to Work
The F&S Health and Safety Response Team was recently established to help colleges, departments, and units minimize the potential for community spread of COVID-19.
May 12

Ordering PPE and Cleaning Supplies
Campus colleges, departments, and units can help prevent spread of COVID-19 by ordering additional PPE and cleaning/disinfecting supplies in iStores.
May 5