Space Planning


The Office of the Provost, the University Office of Capital Programs & Real Estate Services, and F&S Project Planning department work with individual colleges and departments university-wide to monitor and manage campus space assignments. The Office of the Provost is responsible for assigning all campus space. Requests for new space assignments must be submitted with a Space Request Form, preferably in the spring, and receive approval.

Submit a Space Request Form DOC
In most cases, space planning is a prerequisite to small construction or capital improvement projects, renovations, additions, new facilities, or even leasing requests. The Space Management Committee will analyze the needs identified by the unit and evaluate available options including identifying transitional spaces as part of the Relocation Process.

These analyses may be prepared by Project Planning staff or conducted through feasibility studies with Professional Services Consultants. For all new and modified spaces, the Urbana campus Net Zero Space Growth Policy will be applied. Space requests that will result in the addition of square footage to the overall campus footprint must include supporting justification or provide reduction offset options for review.

The university's official space inventory system, ARCHIBUS, contains all assignments for university-owned or leased spaces occupied by University of Illinois units. This inventory is also used to verify indirect cost studies for assessing grant-supported research space, manage more than 70 university commercial space leases, and record interdepartmental transfers.

Decommissioning facilities that are beyond their useful life and no longer viable are also evaluated as part of campus space planning.