Departments are responsible for the removal of all personal items, papers, books, equipment, and furniture etc. and a final cleaning prior to vacating.
Identify a single point of contact and person responsible for coordinating the following (Moving Liaison):
- Issue Surplus request through FABweb; tag (use removable tape) all approved items for Surplus
- Issue work order to F&S with a brief description of the work – number of people, destination, timeline, and any trades required (movers, transportation, carpenters, key shop, sign shop, painters, electricians, BSWs, Waste Management, Stores & Receiving, etc.)
- Issue request to Technology Services for moving computers, printers, copiers, etc. (may need to contact vendor directly for printers/copiers due to lease agreements)
- Issue work order to Technology Services to deactivate/activate telecom and/or wireless access points
- Issue work order to F&S to get new keys from the locksmiths
- Issue work order to F&S for additional trash cans, document shredding/recycling contains
- Issue work order to F&S for final clean
- Order moving boxes and packing tape from office supply store
- Staff should take their fragile and/or personal items (mini frigs, plants, etc.) themselves
- Box contents of all filing cabinets, storage cabinets, and desk drawers
- Tag all your boxes and furniture with your name, destination room number, building name, and box count i.e. 1 of 10, 2 of 10 and so on.
- Don’t throw pieces of furniture, University tagged property, or record documents in trash cans
- Insure proposed furniture layouts for all rooms in the new location are shared with movers before move date
- When vacating a research laboratory, contact the Division of Research Safety
- For lease property, work with the Landlord to patch and paint any damage caused by furniture, marker boards, TV systems, etc.
- Collect and return all existing keys to F&S locksmiths in the key shop or Landlord
Others items to do, as appropriate:
- Contact Record & Information Management System (RIMS) for assistance with records (purging, archiving, moving, etc.)
- Contact University Library for books or reference materials that are no longer needed.
- Update websites and directories
- Contact Campus Mail: 265-6863 or printing@illinois.edu
- Order business cards, stationary, etc.
- Contact the Parking Department
- Contact Property Management to change the location of tagged property
- Issue work order to F&S for carpet cleaning
- Issue work order to F&S for general cleaning
- Issue work order to F&S for patching and/or painting
- Issue work order to F&S for signage