Injury Management and Reporting
The University of Illinois Urbana-Champaign is committed to creating, promoting, and maintaining a safe and healthy workplace for faculty, staff, and student employees. When workplace injuries do occur despite prevention efforts, it is important to minimize the impact and cost to the injured worker, the sponsoring department, and the university. Information on reporting an employee injury can be found on the Workers’ Compensation Reporting Procedures and Responsibilities webpage. For injury reporting, utilize the First Report of Injury/Illness form. Follow the instructions on the form to complete and submit it properly. Contact the University Office of Worker’s Compensation and Claims Management at workcomp@uillinois.edu or 217-333-1080 with questions.
Illinois OSHA Injury Reporting Requirements
The university is required to report specific, significant injuries to the Illinois Occupational Safety and Health Administration (OHSA) immediately upon discovery. F&S Safety & Compliance has established a procedure to ensure that the university meets its reporting requirements.
Immediately, within one hour of being informed that an employee has experienced a critical injury or illness, the notified individual (e.g., supervisor, HR representative, etc.) must call F&S Safety & Compliance 24-hour emergency phone line at 217-255-2106 and provide the necessary information related to any of the following occurrences:
- Fatality
- Diagnosed amputation
- Inpatient hospitalization
- Loss of an eye
The following details will need to be provided at that time:
- Building name and address where the incident took place;
- Date and time of incident;
- Date and time of notification to supervisor/department official;
- Name(s) of employee(s) deceased or injured;
- Number of fatalities or hospitalized employees;
- Name and contact number of the person making the report; and
- Brief description of the incident.
Individuals receiving a wage, salary, or stipend, such as full- or part-time staff, extra help, and student employees, are always considered employees. Others, such as emeritus faculty and fellows, may require further review to determine whether an employee-employer relationship exists (e.g., compensation, level of autonomy in performing their work). It is the responsibility of the unit to promptly determine whether an individual is classified as an employee if any of these incidents happen.
To help raise awareness of these reporting requirements, all academic and administrative units are asked to print and display the Illinois OSHA Injury Reporting Requirements poster in their facilities. The document should be placed where other important information, such as mandatory federal and state workplace regulations, is displayed.
