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Microsoft Teams

Teams is a productive way for teams to stay connected. Features include; video conferencing. chat, team messaging, file collaboration, app integrations, and more. Check out our learning guide below!

 

Getting Started – Demo

Interactive Demo for beginners.

F&S Conference Rooms

Learn how to schedule, manage, and use meetings in F&S’s conference rooms.

Posts and Messages

Explore Posts, @mentions, and messages.

Chat, Calls and meetings

Manage communication outside of Posts of Messages.

Activity and Notifications

Find out how to tailor your notifications and activity feed.

Teams and Channels

Discover how teams is organized.

 

Getting Started

Teams as the hub for teamwork, is where people – including people outside your organization – can actively connect and collaborate in real time to get things done. Have a conversation right where the work is happening, whether coauthoring a document, having a meeting, or working together in other apps and services. Teams is the place to have informal chats, iterate quickly on a project, work with team files, and collaborate on shared deliverables.

Check out the video guide from UIUC’s Tech Services below, or the Interactive Demo from Microsoft, before diving in to the individual topics.

Microsoft Interactive Demo

Teams and Channels

Try it!

In Microsoft Teams, teams are groups of people brought together for work, projects, or common interests.

Teams are made up of two types of channels — standard (available and visible to everyone) and private (focused, private conversations with a specific audience). Each channel is built around a topic like “Team Events,” a department name, or just for fun. Channels are where you hold meetings, have conversations, and work on files together.

The tabs at the top of each channel link to your favorite files, apps, and services.

Add a tab

Select the plus sign next to the tabs.

For example, add Planner to create a project board for tracking team tasks.

Pin and unpin a channel

If you have a lot of channels, pin the most important ones to make them easy to find.

To pin a channel, choose one to pin and then select More channels > Pin.

To unpin a channel, choose one to unpin and then select More channels > Unpin, and to see what else you can do.

More Video Guides

Get your team up and running

Go-to guide for team owners

Organize your teams list

Guidance for setting up teams, channels, and tabs

Posts and Messages

Try it!

Send a co-worker or entire team a notification to get their attention when you use @mention.

Get one person’s attention

  1. Type a message in a reply or start a new conversation.
  2. Type @ and the person’s name.
  3. Select the person’s name you want to mention.
  4. Finish your message and select Send.

Get an entire team or channel’s attention

  1. Type a message in a reply or start a new conversation.
  2. Type @team or @channel.
  3. Select the team or channel you want to mention.
  4. Finish your message and select Send.

More video guides

Create and format a post

Save a post or a message

Chats, Calls, and Meetings

Try it!

Start 1:1 or group chats to collaborate with a smaller group or to talk privately, and pin chats for quick access.

Start a chat

In Chats, you can have 1:1 or group chats with people.

  1. Select New chatSelect to start a new chat..
  2. Type the name of the person or people you want to contact.
  3. Select the down arrow to add a name to your chat group.

Make video and audio calls from a chat

  • Select Video callSelect to start a video call. or Audio callSelect to start an audio call. to call someone directly from a chat.

Pin a chat

  1.   To pin a chat, select More options > Pin. The chat appears in the Pinned list.  
       

    Note: You can pin up to 15 chats.

  2. To unpin a chat, select More options > Unpin.    

Want more?

Chat in Microsoft Teams

Start a chat in Teams

Hide, mute, or pin a chat in Teams

 

More video guides

Create instant meetings with Meet now

Manage meetings

Activity and Notifications

Try it!

Select Activity Activity button to see your Activity feed–a summary of everything that’s happened in the team channels you follow.

  1.   Select the Filter iconFilter button.
  2.   In the menu that pops up, select what type of notifications you want to see.
  3.   Select X to close the filter.    
For a more specific feed, go to the Feed menu and select My activity. You’ll see a list of everything you’ve been up to lately in Teams. 

Want more?

Explore the Activity feed in Teams

Microsoft Teams help

Microsoft Teams Quick Start

More video guides

Manage notification settings

 

F&S Conference Rooms

Scheduling A Meeting

Head to your outlook client on the calendar tab and select “New Meeting” for an in person meeting or “New Teams Meeting” for a video call in the navigation bar. In the Location line, you should see a button labeled “Rooms…”. Select it and find the conference room you’d like to schedule and add it. Adjust your start and end time to your desired meeting time. Once you find a suitable room and time, simply add your other attendees to the “To” line, and send the meeting invite.

**It is strongly encouraged to schedule a Teams meeting even when meeting in person. This will allow you to share your laptop screen or a vendor’s laptop screen if needed.

What to do when you arrive

 

  • Option 1 – The Tap system.
    If you would like to use the Tap system, first locate the small tablet, it is located on the table in our smaller conference rooms like 127, and 127b, or on the wall by the podium in the larger conference rooms. Once located, there should be a “Join meeting” button on the Tap device. If you use this button, the meeting will begin with audio and video being displayed from the room you are located in.
    Logitech tap display, showing join meeting buttons on the left hand side of the display.
  • Option 2 – Use Your Laptop
       If you would like to use your laptop as the meeting host device you can simply login to your    device and begin the meeting as normal. When joining select “Room” for the audio option and the room you are in from the dropdown. This will allow you to use the meeting speakers and microphones through your laptop.

 

Video and Screensharing options

The default screen sharing device will be the TV PC in each room that is controlled by a wireless mouse and keyboard located on the table in the smaller conference rooms, or on the podium in the larger conference rooms (make sure they are turned on with the switch on the back of the device). If your screen is not shown on the display, tap the present button on the small tablet. (present may be under the more button on some systems)

If you would like to use your Laptop to screenshare, you can either host the meeting from your laptop, as discussed in the “Use Your Laptop” section, or join the meeting from your laptop and share as guest.

 

Standard Meeting Controls

Standard meeting controls such as muting audio, stopping video display, or stopping screensharing, are available in different ways based on how you’ve connected.

    • Option 1 – If you’ve connected through the tap system your controls will all be availale on the tap device itself, or on the remote by the tap device.

  

  • Option 2 – If you’ve connected through your laptop, your controls will be in the top right of the teams client.

Related Providers

Providers

Information Technology Services


Information Technology Services (ITS) supports and maintains a safe technology atmosphere at F&S.

Information Technology Services (ITS) supports technology use at F&S.